Recruiting & HR · Recruiters, staffing agencies and HR teams

Answer every candidate, and welcome every new hire.

Aivah gives your team an AI employee that talks to candidates and new hires. It works on your careers page, on the phone and in video meetings, with a face, a voice and your job ads.

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Free to start · No card requiredPaid plans from $10/month

See how it works.

A presenter teaching an onboarding lesson: slide 3 of 12, the presenter's character and a transcript in which she answers a question — Inside Aivah · Presenter · Illustrative workspace data

01Answers candidates day and night

02Takes candidate details

03Onboarding with a quiz

The problem today

Sound familiar?

We answer the same questions for every role.
What’s the pay? Are there night shifts? When will I hear back?
Candidates call before we open.
Temps ring at 6am about a shift, and nobody is there to answer.
Onboarding eats a morning every time.
Someone repeats the same slides for every new hire. Then the questions arrive by email.

The jobs it does

What your AI employee does

Six jobs it can take off your team’s desk this week.

Answers candidate questions

Pay, hours, shifts, location and what happens next. It answers from your job ads, day and night.

Website

Collects candidate details

A short form asks for name, email and phone, plus your own questions, such as availability. A recruiter reads every one.

Website

Picks up early and late calls

Candidates and temps ring outside office hours. It answers from your call prompt and takes a clear message.

Phone line

Runs onboarding lessons

Your welcome slides or videos become lessons new hires can stop and question. A short quiz checks what stuck.

Presentations

Answers staff policy questions

Leave, expenses, pay days and who to ask. Your team asks it in Slack instead of messaging HR.

Slack · your team

Keeps follow-ups on track

Ask once, and a reminder to call back new candidates arrives every afternoon.

Scheduled tasks
WhatsApp · you

Where it works

One AI employee, wherever people reach you

Your websiteChat, voice and a face, with a lead form for contact details.

At 10pm, a candidate asks if the warehouse job has night shifts. It answers from the job ad and takes her details.

See the website guide Your phone lineAnswers incoming calls on your own Twilio number, from the call prompt you write.

A candidate rings before you open to check your office address. It answers from your call prompt and takes a message for her recruiter.

See phone answering Video meetingsJoins Meet, Teams, Zoom and Webex calls with its face and voice once the host lets it in.

It joins the Teams welcome call for new hires. It answers questions about pay days and benefits while HR leads.

See meetings Your team chatYour team messages it in Slack. You message it from your own WhatsApp.

A consultant asks it in Slack for the notice period for temps. You ask it on WhatsApp about the holiday policy.

See all channels

A day in its life

A day with your AI employee

Example Kestrelbrook Staffing is a fictional staffing agency.

05:50Phone line
A shift call before you open
A temp can’t make her 7am warehouse shift. It takes her name, the site and the shift for your team.
08:30Presentations
A first-day lesson
Three new temps take your safety lesson before their first shift. They ask about breaks, then take the quiz.
11:00Video meetings
A call with a new client
It joins the Zoom call and explains how temp cover works. Your consultant leads the call.
13:15Website
A lunchtime question
A candidate asks if night shifts pay more. It answers from the job ad and takes her details.
15:40Slack · your team
A question from the team
A consultant asks for the notice period for temps. It answers from your staff handbook.
17:00Scheduled tasks
Your daily reminder
The reminder you set arrives on WhatsApp: call back today’s new candidates.
21:30Website
An evening applicant
Someone asks how long it takes to hear back. It explains your hiring steps and takes his details.

Next morning, your recruiters open Insights. New candidates, calls and quiz scores are all there.

Example

A candidate question at 10pm

A candidate asks about a role on your careers page after you’ve closed. Here is how a good conversation goes.

1
A clear answerIt answers from your own documents.
2
Knows its limitIt says what it can’t do instead of guessing.
3
Hands over to your teamIt takes the details your team needs to follow up.

WebsiteKestrelbrook Staffing

Example

PriyaAI employee · Kestrelbrook Staffing

Candidate
Hi, is the warehouse job in Eastfield still open?
Priya
Yes, it’s open. It’s full-time, with day or night shifts. Days pay $19 an hour and nights pay $22.
1A clear answer
Candidate
I don’t have a forklift licence. Will I still get the job?
Priya
I can’t say who gets the job. A recruiter reviews every application. The job ad says a forklift licence helps, but it isn’t required.
2Knows its limit
Candidate
OK. How do I apply?
Priya
I’ll pass your interest to a recruiter. What’s your name and the best number to call?
Candidate
Maya Ortiz, 555-0163.
Priya
Thanks, Maya. A recruiter will call you on 555-0163 about the role and next steps.
3Hands over to your team

Example. Kestrelbrook Staffing is a fictional staffing agency.

Set it up

Set it up in an afternoon

1Hire your AI employee

Pick the Front desk template, or describe the job in your own words.

2Add your documents

Upload your job ads, hiring steps and staff handbook, and add links to your website pages. It answers from what you give it.

3Choose a face and a voice

Pick a ready-made character or make one from a photo. Then pick a voice, or clone one from 10 seconds of clear speech with the speaker’s permission.

4Put it to work

Add the chat bubble to your careers page and turn on the lead form. For onboarding, hire a presenter, add your slides and send new hires the link.

Then open Insights to read every conversation, lead and call, and see what people ask most.

Knowledge

Teach it from your documents

Add files and website pages. Each one shows Ready once your AI employee has learned it.

Insights → Leads

Every lead in one list

Names, emails and phone numbers from your lead form, with the conversation behind each one.

Some screens show illustrative workspace data from a fictional company.

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Before you start

What to give it

Start with what you already have. You can add more later.

Your open roles
Job ads with duties, pay, hours, shifts and location. Link the job pages or upload each ad.
How hiring works
Your steps, how long each one takes and when candidates hear back.
Interview and first-day details
Where to go, what to bring, what to wear and where to park.
Your onboarding slides or videos
Up to 10 PDFs or videos, in the order you want to teach them.
Your staff handbook
Leave, expenses, benefits, pay days and who to ask about what.
Who handles what
Recruiters, payroll and HR, so it sends people to the right person.
The questions to ask
Availability, notice period and preferred location. Add these to your lead form too.

Clear limits

You stay in control

Your AI employee answers questions and keeps things moving. People make every decision about who to hire.

People make every hiring decision
It doesn’t screen, score, rank or reject anyone. Your recruiters read every application and decide.
It answers from what you give it
Your job ads, hiring steps and handbook. If something isn’t there, it says so and passes the question on.
No legal or visa advice
Questions about contracts, employment law or visas go to your team.
Sensitive issues go to a person
Complaints, pay disputes and health or family issues go straight to HR.
You can read every conversation
Chats, candidate details, calls and quiz scores are all in Insights.

Recruiting & HR

Your questions, answered.

Can’t find your answer? Book a demo and ask us directly.Choose your first job

Does it decide who gets hired?

No. It doesn’t screen, score, rank or reject anyone. It answers questions and collects details. Your recruiters review every candidate and make every decision.

Can it answer questions about our open roles?

Yes. Add your job ads as website links, or upload a document for each role. It answers from those. When a role is filled, remove it so nobody asks about a closed job.

Can it help onboard new hires?

Yes. Up to 10 PDFs or videos become lessons new hires can stop, question and be quizzed on. Share them by link. Insights shows every quiz attempt and score, and you can download them. See the presenter

Can it answer calls from candidates?

Yes. It answers incoming calls on your own Twilio number (Twilio is the phone service that connects your number). It answers from the call prompt you write and takes messages. Phone answering starts with Starter, at $99 a month. See phone answering

Does it connect to our applicant tracking system?

There’s no built-in link to applicant tracking systems. Candidate details land in Insights, and you can export them as a CSV file. On Starter and up, you can also connect apps you already use, such as Gmail, Google Sheets and Notion.

Can one AI employee answer candidates and onboard new hires?

We suggest one for each. Your careers page is public, so that AI employee should know only what you’d publish. Onboarding lessons run on a presenter, which you choose when you hire. Start with one job and add the other later. Business, at $300 a month, includes 2 AI employees.

What does it cost?

You can start free, with no card. The Free plan gives you 3 AI employees and 1,000 credits to try it out. Credits are what you spend when your AI employee chats, talks or creates. To put it on your website, plans start with Hobby, at $10 a month. Phone answering starts with Starter, at $99 a month. Compare plans

Your next step

Give every candidate a quick, clear answer.

Free to start · No card required